Construction Bookkeeping Services for General Contractors, Specialty Trades and Builders
Managing construction finances without the right accounting expertise is like building without plans: costly, stressful, and risky. Vertex Accounting provides specialized construction bookkeeping powered by accurate job costing, WIP reporting, and subcontractor financial management, giving you numbers you can finally trust.
Whether you're a general contractor managing a large project, a specialty trade contractor in HVAC, plumbing, or electrical, or a custom home builder, our services are tailored to your unique financial needs. with Vertex Accounting as your accounting partner, you get clarity, accuracy, and visibility on every project, so you can make smarter decisions, protect margins, and scale with confidence.
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6Construction Platforms
230+Property Accountants
GAAPAligned WIP Schedules
We work with the software & tools you already use
Why Top Real Estate Professionals Choose Vertex Accounting
Specialists, Because Construction Is Not General Bookkeeping
You need accountants who understand construction, not generalists.
Construction accounting isn't traditional bookkeeping. From job costing and retainage to WIP schedules and draw tracking, our team specializes exclusively in real estate and construction-based financials, ensuring your reporting matches how projects actually run.
You need books that are clean, timely, and decision-ready, without micromanaging.
You shouldn't have to chase your bookkeeper, correct coding, or explain how draw schedules work. We take full ownership of the accounting workflow so your financials stay accurate, organized, and on-time, every single month.
You need responsive support and pricing that scales with your project pipeline.
Whether you're managing multiple active builds or scaling into new developments, you'll get fast communication, proactive guidance, and pricing that aligns with project complexity, not bloated retainers or surprise invoices.
Why Vertex Accounting for Construction
Building Without Plans Is Expensive. So Is Accounting Without Job Costing.
Construction accounting is not traditional bookkeeping applied to a jobsite. Job costing, retainage, WIP schedules and draw tracking are the structure the whole thing rests on, and our team works exclusively in real estate and construction financials, so the reporting matches how projects actually run.
That covers a general contractor on a large project, a specialty trade in HVAC, plumbing or electrical, and a custom home builder, because the discipline is the same even where the scale is not. The output is clarity on every project: real margin visible while you can still act on it, and books clean enough to make decisions from.
Job costing, WIP, retainage, draws
The structure, not an afterthought.
230+ property accountants
Coverage when someone is out, a specialist to escalate to.
GCs, trades and builders
The same discipline across all three.
Construction Bookkeeping from Vertex Accounting
Job-Level Accounting, Not Generic Ledger Work
Job Costing & Work-in-Progress
Track true project profitability with accurate job cost allocations, cost-to-complete reporting, and GAAP-aligned WIP schedules so you always know where your margins stand.
Corporate & Project-Level Bookkeeping
We manage both company financials and project-specific ledgers, including AP, AR, retainage, cost codes, vendor billing, and project cash flow, so your books reflect real construction activity, not generic accounting data.
Bank & Project Funding Reconciliations
From draws and progress payments to escrow and construction loan tracking, we reconcile every source of project funding to contract budgets with detail-level accuracy.
See how it worksFinancial Cleanup & Rebuilds
Whether your books are behind, mis-coded, or overly complex, Vertex Accounting performs forensic cleanup, rebuilds job cost structures, and implements best-practice reporting that lenders and CPAs prefer.
See how it worksCompliance, Retainage & Contracts
We support lien waiver tracking, insurance & license expirations, subcontractor compliance, progress documentation, and retainage accounting to reduce legal and financial exposure.
The Full Scope
- Catch-Up & Cleanup
- Bank, Credit, & Funding Reconciliations
- Job Costing & Cost-to-Complete Tracking
- Corporate & Project-Level Bookkeeping
- Accounts Payable & Subcontractor Management
- + 4 more below
- Catch-Up & Cleanup
- Bank, Credit, & Funding Reconciliations
- Job Costing & Cost-to-Complete Tracking
- Corporate & Project-Level Bookkeeping
- Accounts Payable & Subcontractor Management
- Accurate Financial Statements & KPI Reporting
- Monthly WIP & Reporting Packages
- Fixed Asset, Equipment & Depreciation Support
- Construction Loan & Draw Management
Also available on its own
- Trust AccountingTenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
WIP Is Where Contractors Find Out the Truth
Why Construction Revenue Is an Estimate Until It Isn't
Construction recognizes revenue as work is performed, which means your income statement is built on an estimate: how complete each job is. Get the cost-to-complete wrong and you have not made a bookkeeping error, you have reported profit that does not exist, or hidden profit you already earned.
What makes it different
Job-level truth, available monthly
When cost codes are disciplined and the WIP schedule is maintained, you can see margin by job, by phase, and by trade, in the month it happens rather than at the end of the build. That is the difference between correcting a bid and discovering a loss at closeout.
Where it goes wrong
Overbilling and underbilling both look like cash
A contractor billing ahead of cost feels flush and is not. One billing behind looks unprofitable and is not. Add retainage that is neither receivable nor invoiced, change orders performed before they are approved, and equipment expensed rather than capitalized, and the P&L drifts a long way from reality while the bank balance says everything is fine.
How we work it
GAAP-aligned WIP, maintained monthly
We maintain the WIP schedule with real cost-to-complete input rather than a percentage someone guessed, treat retainage as a distinct balance, and reconcile draw funding to the contract budget. Bonding companies, lenders and CPAs all read the same schedule, so it is worth getting right the first time.
Construction Accounting, Platform by Platform
We Play the Software You Bring
The accounting problem changes with the platform underneath it. Each page below is the specific version of construction bookkeeping for that system.
- AppFolioJob cost and WIP live outside the ledger
- BuildiumWIP and rental trust cash share one ledger
- EntrataJob costing gets forced into work order screens
- QuickBooksQuickBooks builds no work in progress schedule
- Rent ManagerJob costing forced onto a leasing data model
- YardiWIP calculations get built outside the ledger
- MRIWhere construction-in-progress stops and the asset starts
- RealPageJob costing bolted onto a property ledger
Our Construction Bookkeeping Process
Review the Cost Structure, Then Own the Workflow
- 1
We perform a full review of your current books and project accounting setup.
We start by reviewing your chart of accounts, cost code structure, job cost allocation methods, WIP reporting, draw activity, and prior period transactions. From there, we identify cleanup needs, workflow gaps, and opportunities to improve accuracy, reporting, and profitability visibility.
- 2
We take over your monthly construction bookkeeping operations.
We manage day-to-day project accounting including transaction coding, vendor invoice processing, retainage tracking, reconciliations, job costing, and documentation management. Our team ensures your books match your actual construction workflow, not generic accounting standards.
- 3
We deliver monthly reporting, visibility, and financial insights.
Each month you receive clean financial statements, job-level cost reporting, cash flow insights, and WIP progress metrics so you know exactly where every dollar is going. We can also support draw requests, owner distributions, and lender-ready financial packages.
We work with the software & tools you already use
Procore, Buildertrend, Premier, Sage and Northspyre
Check Out What Our Clients Have To Say About Us
“Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The Vertex Accounting team is a game-changer in real estate accounting!”
Sara Crosby
Real Estate Investor
“As Vertex Accounting exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.”
Steve Wilko
Owner Operator
“I highly recommend Vertex Accounting services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!”
Tracy Collins
Property Manager
“Vertex Accounting and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with Vertex Accounting and team.”
Brian Cook
Owner Operator
“Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.”
Kelly Stanaway
Property Manager
“Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.”
Trevor Smith
Property Manager
Frequently Asked Questions
Ready for Construction Books You Can Bid Against?
Schedule a call with our team to learn how Vertex Accounting handles job costing, WIP, retainage, and draw management so your margins are visible while you can still act on them.
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