You Manage The Association, We'll Handle The HOA Accounting Services.
The more homeowners associations you manage, the more essential and time-consuming your HOA accounting becomes.
Let our seasoned bookkeepers handle your HOA accounting firm's needs so you can concentrate on running your business and expanding your HOA portfolio.
Book your consultation
Takes about a minute. No obligation.
230+Property Accountants
MonthlyBoard-Ready Reporting
FlexiblePlans, Fair Pricing
We work with the software & tools you already use
Why Top Real Estate Professionals Choose Vertex Accounting
Specialists, Not a Generalist With a Spreadsheet
You need an accountant who's also an expert in HOA's.
HOA accounting is one of our core specialties. Our accountants have worked with the top accounting firms in the world and have years of experience working in HOA management.
You need flawless books, every month.
Your business matters to us and we respect your time. That's why we deliver error-free books and reports on time every month. No matter what.
You need responsive service and fair pricing.
Your dedicated team is always here to answer your questions and fix any issues that arise. We offer flexible plans personalized to what your business needs.
Why Vertex Accounting for HOA Management
Association Accounting Is a Specialism, Not a Spreadsheet
The more associations you manage, the more your HOA accounting becomes the thing limiting how many more you can take on. It is one of our core specialties: our accountants have worked at top accounting firms and have spent years inside HOA management, which is a different world from rental bookkeeping and behaves differently at audit.
What a board actually needs is error-free books and reporting that arrives on time every month without being chased, plus somebody responsive when a question comes up mid-month. That is the whole offer. Flexible plans sized to what the portfolio needs, and board-ready reporting every month.
Board-ready reporting monthly
On time, every month, without chasing.
230+ property accountants
Coverage when someone is out, a specialist to escalate to.
HOA as a core specialty
Years inside association management, not adapted from rentals.
HOA Bookkeeping from Vertex Accounting
Done Inside the Platform You Already Run
Trust Bookkeeping
Leverage your software's powerful bookkeeping capabilities with Vertex Accounting's tailored service.
See how it worksCorporate Bookkeeping
Vertex Accounting's skilled team, in combination with your software's comprehensive toolset, addresses the complexity of your corporate financial activities.
Bank Reconciliations
Employing your software's state-of-the-art system, Vertex Accounting offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
Vertex Accounting utilizes your software's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
Vertex Accounting pairs its HOA accounting services prowess with your software's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksThe Full Scope
- Bank Reconciliations
- Monthly Reporting
- Catch-Up Accounting
- Accounts Payable & Receivable
- Management Fees
- + 1 more below
- Bank Reconciliations
- Monthly Reporting
- Catch-Up Accounting
- Accounts Payable & Receivable
- Management Fees
- Corporate Bookkeeping
Also available on its own
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
The Reserve Fund Is Not Spare Operating Cash
What an Association's Books Are Actually For
An HOA's accounting has an audience that no other vertical has: a volunteer board, a membership entitled to see the numbers, and in most states a statute governing reserves, assessments, and disclosure. The books exist to be read by people who did not prepare them, which changes what good looks like.
What makes it different
A closed system with predictable income
Assessments are set by budget and collected on a schedule, so revenue is more predictable than almost anywhere else in real estate. With operating and reserve funds properly separated, an association's financial position can be stated plainly on one page.
Where it goes wrong
Reserves borrowed from, quietly, for years
The classic failure is an operating shortfall covered from the reserve account with every intention of paying it back. It rarely gets booked as a loan and it rarely gets repaid. Combine that with special assessments recorded as ordinary income, delinquency written off instead of pursued, and a reserve study nobody has reconciled to the actual balance, and the association arrives at a major repair with a funding gap and a legal problem.
How we work it
We keep operating and reserve genuinely separate
Reserve contributions, interest, and expenditure are tracked against the reserve study rather than pooled, interfund transfers are recorded as what they are, and the monthly package is written to be read by a board rather than by an accountant. That is also what makes the annual audit uneventful.
Homeowner Associations Accounting, Platform by Platform
We Play the Software You Bring
The accounting problem changes with the platform underneath it. Each page below is the specific version of homeowner associations bookkeeping for that system.
- AppFolioOperating and reserve funds sharing one ledger
- BuildiumOne ledger holding two funds that must stay separate
- EntrataSpecial assessments post as ordinary resident charges
- QuickBooksReserve draws that never become a documented loan
- Rent ManagerReserve fund transfers hide inside generic GL codes
- YardiNo native wall between reserve and operating funds
- MRIReserve funds have no native restriction in MRI
- RealPageReserve transfers that never become a loan
Our HOA Accounting Firms Process Works
Review, Close, Report to the Board
- 1
We review your financials.
Once you give us access to your accounting software, we get to work reviewing your books and fixing any issues we find. We will also give you expert advice on how to streamline your processes and save money wherever possible.
- 2
We handle your monthly accounting.
You can have peace of mind knowing our world-class accountants are taking care of your monthly HOA bookkeeping services. We categorize every incoming transaction, reconcile every bank account, and review every statement.
- 3
We send you reports.
Each month, you'll receive flawless financial statements and reports that give you a clear picture of how your business is performing. Never leave your associations in the dark again.
Check Out What Our Clients Have To Say About Us
“Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The Vertex Accounting team is a game-changer in real estate accounting!”
Sara Crosby
Real Estate Investor
“As Vertex Accounting exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.”
Steve Wilko
Owner Operator
“I highly recommend Vertex Accounting services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!”
Tracy Collins
Property Manager
“Vertex Accounting and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with Vertex Accounting and team.”
Brian Cook
Owner Operator
“Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.”
Kelly Stanaway
Property Manager
“Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.”
Trevor Smith
Property Manager
Frequently Asked Questions
Ready for Board-Ready HOA Books Every Month?
Schedule a call with our team to learn how Vertex Accounting keeps reserves properly separated, assessments tracked, and your associations' reporting clear enough for any board to read.
Schedule a Call