Monthly Property Management Accounting Services and Bookkeeping
Vertex Accounting helps our property managers improve operational efficiencies while increasing their profit margins.
Let our experienced team of property accountants handle the bookkeeping while you focus on adding more doors. Bookkeeping for property managers is its own discipline: you are holding other people's money, so the close has to prove three things agree, not two, before an owner statement goes out.
Book your consultation
Takes about a minute. No obligation.
30-50%Less Than In-House
230+Property Accountants
8Platforms Supported
We work with the software & tools you already use
Why Top Real Estate Professionals Choose Vertex Accounting
Three Reasons, and They Are Always the Same Three
They're growing too fast for their accountants to handle.
When your business is scaling, the last thing you want to focus on is growing your bookkeeping team. Let our team of experienced accountants scale right along side you without the hiring, firing, and managing of new employees.
They want to spend less on accounting fees.
Our proven monthly property management bookkeeping services are 30-50% less than hiring in-house accounting team. Saving money while reducing operational stress, what's better than that?
They need an expert in their accounting software.
You're in business because you're an expert at property management, not accounting tech. That's where we come in. From AppFolio to Yardi, we work with nearly all the property management accounting software providers.
Why Vertex Accounting for Property Managers
Add Doors Without Adding an Accounting Department
The three reasons property management companies come to us are always the same three: they are growing faster than their accounting can keep up, they are paying too much for it, and they need somebody who actually knows the platform they run on. Scaling a bookkeeping team means hiring, training and eventually firing, and that is time not spent adding doors.
Our monthly property management bookkeeping runs 30 to 50% below the cost of an in-house team, and it scales in both directions without a staffing conversation. You are in business because you are an expert at property management, not accounting technology, so the software expertise is ours to carry.
30 to 50% below in-house
Without the hiring, training and managing.
230+ property accountants
Coverage when someone is out, a specialist to escalate to.
Platform expertise included
Eight platforms supported, not one learned on your time.
Property Management Bookkeeping from Vertex Accounting
Done Inside the Platform You Already Run
Trust Bookkeeping
Leverage your software's powerful bookkeeping capabilities with Vertex Accounting's tailored service.
See how it worksCorporate Bookkeeping
Vertex Accounting's skilled team, in combination with your software's comprehensive toolset, addresses the complexity of your corporate financial activities.
Bank Reconciliations
Employing your software's state-of-the-art system, Vertex Accounting offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
Vertex Accounting utilizes your software's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
Vertex Accounting pairs its accounting for property managers with your software's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksThe Full Scope
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- + 4 more below
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Bank Reconciliations
- Owner Draws & Management Fees
- Corporate Accounting
Also available on its own
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
You Are Holding Other People's Money
What Makes Third-Party Management Accounting Different
A property manager's books are not one business's books. They are a trust obligation to every owner in the portfolio, tested against a state statute, on top of an operating company that also has to make money. That double role is the whole job, and it is where third-party management accounting goes wrong.
What makes it different
One system can hold every owner cleanly
Modern property management platforms separate trust and operating funds at the platform level, generate owner statements without anyone assembling them, and can report per property, per owner, and per entity from the same ledger. Run properly, the portfolio scales without the accounting scaling with it.
Where it goes wrong
Owner money and company money drift together
Management fees taken before they are earned, an owner distribution funded from the pooled trust balance while that owner's property is actually short, a security deposit sitting in the operating account. None of these look like errors in a monthly P&L. They look like errors in a state audit, and by then they are several years deep.
How we work it
We reconcile owner by owner, not just account by account
A bank reconciliation that ties at the account level can still hide an owner who is owed money the trust does not have. We tie each owner's ledger to the trust balance that backs it, which is the test a regulator actually applies.
Property Management Accounting, Platform by Platform
We Play the Software You Bring
The accounting problem changes with the platform underneath it. Each page below is the specific version of property management bookkeeping for that system.
- AppFolioPooled trust cash masking per-owner shortfalls
- BuildiumRental trust and HOA reserves share one ledger
- EntrataLeasing corrections silently break owner trust balances
- QuickBooksOne pooled bank balance covering many owner trusts
- Rent ManagerPooled trust balances mask a shorted property
- YardiPortfolio-level bank rec masking an owner-level deficit
- MRIThe trust wall was never the priority
- RealPageA clean portfolio roll-up hides owner-level shortfalls
How Our Property Management Bookkeeping Services Work
Review, Close, Report
- 1
We review your account.
We won't waste your time. As soon as we get access to your account, we'll begin analyzing your financials & diagnostic reports. Every property. Every unit. Every report. If we find any inconsistencies or problems, we fix them, ensuring financial accuracy across the board.
- 2
Monthly bookkeeping begins.
Once your financials are in order, we start our monthly bookkeeping for property management. We reconcile your accounts, label incoming transactions, streamline your accounts payable process, and more.
- 3
Receive monthly reports & distributions.
Each month, you'll get audit-ready financial statements and reports. Instead of confusing you with unnecessary charts and jargon, our reports make it easy for you to understand your business' financial situation. We can also prepare distributions on a monthly basis. Never leave your clients in the dark again.
Check Out What Our Clients Have To Say About Us
“Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The Vertex Accounting team is a game-changer in real estate accounting!”
Sara Crosby
Real Estate Investor
“As Vertex Accounting exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.”
Steve Wilko
Owner Operator
“Vertex Accounting and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier.”
Brian Cook
Owner Operator
Frequently Asked Questions
Ready to Add Doors Without Adding Accountants?
Schedule a call with our team to learn how Vertex Accounting's property management bookkeeping keeps your trust accounting compliant, your owner statements on time, and your team focused on growth.
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